Episodes edited, notes written, guests booked
AssistBPO's podcast virtual assistant edits your episodes, writes the show notes, publishes to every platform, cuts the promo clips and books your guests, in your hours. You record; one named producer with a trained backup handles everything between the raw file and the release.
- Marketing & content
- Employed, screened, managed
The show goes out on the same day every week, whatever else is on your calendar.
What is a podcast virtual assistant?
A podcast virtual assistant is a remote producer who runs the work around a show: editing audio and video, writing show notes and transcripts, uploading to the host and distributing to Apple, Spotify and YouTube, creating audiograms and clips, researching and booking guests, and reporting downloads. At AssistBPO the producer is an employed member of the group who works inside the client's own hosting, scheduling and email tools.
· Reviewed by Issabela Masters
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Podcast support: what we do and how it runs
A podcast virtual assistant is a remote producer who runs the work around a show: editing audio and video, writing show notes and transcripts, uploading to the host and distributing to Apple, Spotify and YouTube, creating audiograms and clips, researching and booking guests, and reporting downloads. At AssistBPO the producer is an employed member of the group who works inside the client's own hosting, scheduling and email tools.
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What it is
A podcast virtual assistant is a remote producer who runs the work around a show: editing audio and video, writing show notes and transcripts, uploading to the host and distributing to Apple, Spotify and YouTube, creating audiograms and clips, researching and booking guests, and reporting downloads. At AssistBPO the producer is an employed member of the group who works inside the client's own hosting, scheduling and email tools.
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What you get
Editing, show notes, publishing and guest outreach from one named producer
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How it runs
Episodes released on a fixed weekly or fortnightly schedule with promo clips
04 / 06 -
Match
A 20-minute discovery call on your format, cadence, guest strategy and platforms. Within 72 hours we propose a named producer with edits from shows in your genre and a test edit of one of your own episodes, plus a trained backup.
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A named assistant, a backup and a team lead
In your hours, inside your tools, with a reply from a person within 1 business day. Call +1-657-777-0006 or ask for a staffing plan.
Get a staffing plan 06 / 06
Who is the podcast support desk for?
- Founders and executives with an interview show
- Guests researched and booked, prep sheets sent, episodes edited and published, all without you touching the host dashboard.
- Coaches, consultants and authors
- A solo or co-hosted show turned into episodes, newsletter copy, blog posts and social clips every week.
- B2B brands and agencies
- A branded show run on a production calendar with sponsor reads, guest pipeline and a monthly download report for the marketing lead.
- Video-first podcasters
- Multi-camera edits for YouTube, audio masters for the feed, and vertical clips for Shorts and Reels from one recording.
What does the podcast support service include?
These 12 tasks are what AssistBPO's podcast support desk handles as standard for a marketing lead.
- Audio editing: cuts, noise removal, leveling, intro, outro and ad reads
- Video editing for YouTube versions and vertical promo clips
- Show notes, timestamps, quotes and links, human-written with AI assistance and human editing
- Transcripts checked for names and terms, published where you choose
- Upload and scheduling in Buzzsprout, Libsyn, Transistor, Spotify for Creators or Podbean
- Distribution checks across Apple Podcasts, Spotify, YouTube and Amazon Music
- Guest research, outreach emails, booking and calendar coordination
- Guest prep sheets, release forms and thank-you follow-ups
- Audiograms, quote cards and episode artwork in Canva
- Episode newsletter and social posts drafted for approval
- Sponsor tracking: reads scheduled, delivered and reported
- Monthly download and audience report with trends by episode
Deliverables and KPIs
AssistBPO reports 6 measures on the podcast support desk: what lands on your desk, what we count, and how often you see the number.
| Deliverable | KPI we report | Cadence |
|---|---|---|
| Episodes published on schedule | Release day hit rate | Weekly or fortnightly |
| Show notes and transcript | Delivered with every episode, names checked | Per episode |
| Promo clips | Three to five clips per episode, scheduled | Per episode |
| Guests booked | Confirmed guests in the pipeline four weeks out | Weekly review |
| Audience report | Downloads, listeners, retention and top episodes | Monthly |
| Production QA | Team lead check on audio quality and notes accuracy | Monthly |
KPIs are what we measure and report, agreed per engagement in the weekly review. Service-level commitments are set in your agreement, not on this page.
How does the podcast support desk work?
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Match
A 20-minute discovery call on your format, cadence, guest strategy and platforms. Within 72 hours we propose a named producer with edits from shows in your genre and a test edit of one of your own episodes, plus a trained backup.
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Onboard
You share host access, artwork, intro and outro files, past episodes and your guest wish list. We build a production checklist per episode, a guest outreach template in your voice, a show notes format and a release calendar. The first episode runs through every step with your sign-off at each stage.
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Daily rhythm
The producer checks the recording folder and guest inbox at the start of the shift, edits and drafts notes in the main block, sends outreach and confirmations, and schedules clips. The end-of-day report shows the episode's stage, guests confirmed and anything waiting on you, such as an ad read or approval.
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Weekly review
Twenty minutes with the team lead: the week's release, downloads on recent episodes, guest pipeline for the next month and clip performance. Recording slots for next week are confirmed on the call. Monthly, the team lead scores an episode on audio quality, notes accuracy and timing.
Hours, coverage and models
AssistBPO staffs the podcast support desk on 3 models. US Eastern to Pacific, UK and Canadian business hours from the group's two offices; Australian Eastern shifts available on request. Guest outreach is sent in the guest's time zone.
- Dedicated podcast producer, 80 or 160 hours a month
- Shared production pod, 20 or 40 hours a month for a weekly show
- Launch block for a new show, season or backlog
See what is staffed in your zone on the coverage clock.
What are the terms on the podcast support desk?
The card, the contract terms and the podcast support desk's own numbers, in one place.
| Specification | What you get |
|---|---|
| Essential, 10 hours a week | $400 a month, 40 hours |
| Focus, 20 hours a week | $800 a month, 80 hours |
| Dedicated, 40 hours a week | $1,600 a month, 160 hours |
| Managed Pod, three seats or more | From $4,800 a month |
| Desk | Marketing & content desk |
| Standard schedule | Dedicated podcast producer, 80 or 160 hours a month |
| Coverage | US Eastern to Pacific, UK and Canadian business hours from the group's two offices; Australian Eastern shifts available on request. |
| Tools | 10 platforms, including Notion, Google Workspace, Canva |
| KPIs reported | 6 measures: monthly, per episode, weekly review |
| Setup fee | None |
| Minimum term | Month to month, no lock-in |
| Notice | 30 days, to stop or to change hours |
| If the fit is wrong | Trained backup covers the desk the same day, re-match at no charge |
| Continuity | One named assistant, one named backup, one team lead |
| Who does the work | Employed by SS Support Network LLC, never freelancers or contractors |
These are rate-card starting points. What you pay depends on the hours, the desk and the coverage window, which is what the staffing plan sets. Rates improve as you add assistants. Your staffing plan states the rate for the number of seats you need. The rate card carries the other currencies, the add-ons and the six things that move a plan off it.
How much does podcast support cost?
Plans start at $400 a month for 40 hours, at $10 an hour, and rates improve as you add assistants. Get a staffing plan within 1 business day.
What moves the plan
- Hours a week and whether the desk is dedicated or shared
- Phones: live answering needs a receptionist profile and a backup
- Coverage zone: business hours, after-hours, weekends or 24/7
- Tools and access to set up
- One person or a pod with a lead
What the market publishes
Other providers' published ranges, by market, so you have something to hold this against. These are not AssistBPO prices.
| Market | Published range | Source |
|---|---|---|
| United States | PayScale average $19.45 an hour for virtual assistants with a $12 to $30 range; Time etc about $28 to $36 an hour; Wing from $499 a month and Zirtual from $549 | PayScale via Wishup 2026; Magic, Nacho and Staffify 2026 roundups |
| Offshore managed | Managed offshore assistants $7 to $15 an hour typical, or $640 to $2,400 a month full time | Wishup, Cherry Assistant, Zedtreeo and VantaStaff cost guides, July to August 2026 |
| United Kingdom | Virtalent about £28 an hour or £1,680 for 60 hours with rollover; PayScale employed average £15.33 an hour; UK-based VAs £25 to £45 | Virtalent, PayScale UK and DonnaPro, 2026 |
| Canada | Canada-based VAs C$25 to C$60 an hour; managed offshore plans US$699 to US$899 a month | Virtual Gurus and VantaStaff published pricing, 2026 |
Security and compliance
- Background-checked, employed producers under NDA; never freelancers
- Raw recordings live in your drive; unreleased episodes never leave your workspace
- Host, YouTube and email access through your own user roles with MFA, revocable any time
- Guest contact details are held in your CRM or sheet, never in a personal address book
- Sponsor contracts and rates are visible only to the producer assigned to your show
Full control list on the security page and country rules for calls, texts and email on the compliance page. Certifications are listed only when held.
Country rules for this service
AssistBPO makes outbound calls, texts and emails only with lawful consent and do-not-call scrubbing. Assistants never take card numbers. Country rules.
- Guest release forms and recording consent collected before every interview
- US and UK: sponsor and affiliate reads disclosed per FTC and ASA guidance
- Canada and Australia: CASL and Spam Act rules on guest outreach and listener emails
Frequently asked questions
How much does a podcast virtual assistant cost?
Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. For orientation, PayScale puts US virtual assistants at $19.45 an hour on average and managed offshore staff cost $640 to $2,400 a month full time (Wishup 2026; Cherry Assistant and Zedtreeo cost guides). AssistBPO prices a dedicated producer per person for a block of hours that covers editing, notes, publishing and guest work together.
What does the producer do between recordings?
Guest research and outreach, prep sheets, clip scheduling, transcript clean-up, newsletter and social drafts, sponsor tracking, backlog repurposing and the monthly download report. A weekly show with guests fills a part-time block comfortably; a daily or video-heavy show usually needs a dedicated producer.
Which hosting platforms and tools do you work in?
Buzzsprout, Libsyn, Transistor, Podbean, Spotify for Creators, Captivate and RSS.com for hosting; Descript, Adobe Audition, Riverside and Hindenburg for editing; Calendly or Acuity for guest booking; Canva for artwork and audiograms. The producer works inside your accounts, so the feed, the files and the guest list stay yours.
Can the producer find and book guests?
Yes. We build a guest profile with you, research candidates in your niche, send personalized outreach from your email address with lawful consent rules respected, handle scheduling links, send prep sheets and release forms, and confirm the day before. A rolling pipeline of confirmed guests four weeks ahead is the standard target.
Do you write the show notes with AI?
Show notes and transcripts start from a transcription tool, then the producer writes the summary, timestamps and takeaways by hand, checks every name, company and link, and matches your format. That is human-written with AI assistance and human editing, and the team lead reviews a sample each month.
Can you handle a video podcast too?
Yes. From a Riverside, Zoom or multi-camera recording, the producer delivers the full YouTube episode, the audio master for the feed and three to five vertical clips for Shorts, Reels and TikTok. Heavier video work, such as a highly graphic show, is paired with a video editing assistant on the same desk.
How fast is the turnaround from recording to release?
Standard turnaround is three to five business days from raw file to a scheduled episode with notes and clips, which suits a weekly show recorded a week ahead. Faster turnaround for news-style shows is possible with a dedicated producer and is agreed at onboarding.
Will you help us launch a new podcast?
Yes, as a launch block: format and episode plan, artwork and intro assets, host setup and distribution to every directory, a trailer, the first three episodes edited and a launch-week promotion calendar. Once live, the same producer moves onto the weekly rhythm.
What reporting do we get?
A monthly report on downloads per episode, listeners over time, platform split, retention where your host provides it, YouTube views and clip performance, plus the guests booked and sponsor reads delivered. The weekly review looks at the latest release and what to test on the next one.
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Next step
Your desk, staffed. Wherever you are.
Tell us what is overloaded. A named person replies within 1 business day with a staffing plan, and we propose your assistant within 72 hours.
Or call +1-657-777-0006 during US, UK or Australian business hours, or hear our demo receptionist.
- A named assistant proposed within 72 hours
- Employed, screened and managed staff, never freelancers
- Your hours, your tools, your data