Assistants who work in Airtable

The morning begins with the automation run history and the intake views: failed runs get fixed or escalated, new form submissions get triaged, and records that came in overnight from Zapier or Make are checked for mapping errors. Then the data work: entering records from emails and documents, deduplicating, linking, filling blanks and standardizing options. Afternoons go to the base projects you assign, such as a new Interface or a restructured table. The end-of-day report lists records added and fixed, and Fridays include the weekly extracts.

Our assistants learn Airtable through the vendor's own guides and help center, then through supervised work in client bases before a team lead signs them off. We do not claim Airtable certified, consultant, services partner, reseller or affiliate status. What you get is an employed assistant who already works with linked records, Interfaces, automations and syncs daily, works under the collaborator permissions you set, and has a trained backup and a team lead who reviews the base with them each week.

Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. Keeping one or two bases clean usually fits a part-time data entry specialist on the Data & back office desk, combined with spreadsheet reporting or CRM hygiene so the hours are used well. Operations teams running many bases with heavy daily intake tend to need full-time coverage. Your Airtable plan and seats stay in your name. The staffing plan sets out hours, desk and backup so you can compare it with an in-house data role.

Yes. For a new base the assistant maps the entities and relationships with you, proposes tables, field types, linked records and the views and Interfaces each role needs, builds it after approval and migrates data from spreadsheets with a row-count check. For an existing base the assistant audits fields, removes the ones nobody uses, converts text fields into proper selects and links, rebuilds broken lookups and documents the result. Changes to a live base are staged in a duplicate first so nothing breaks mid-week.

Yes, and it is the core of the job. Bulk imports are prepared in a staging sheet, checked for duplicates and field-type mismatches, then imported with a row-count reconciliation. Cleanup runs on a list you approve: dedupe by email or ID, split or merge fields, standardize names, addresses and phone formats, and archive dead records. Nothing is deleted without a backup export first. Typing speed and accuracy are part of our assessment, and the team lead samples records each month on the QA scorecard.

You add the assistant as a collaborator with editor or commenter rights on only the bases they need, and you can change or remove that at any time. Our staff are employed, background-checked and under NDA, work on managed devices with multi-factor authentication turned on, and export data only when you ask for a file. Personal data stays inside your workspace, and any base holding health, financial or child-related records is handled under the rules you set for it. If the engagement ends, every base stays exactly as it is.