Virtual assistants for coaches, consultants & creators

Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. For orientation, published US virtual assistant pay averages $19.45 an hour (PayScale via Wishup, 2026), and managed offshore assistants are typically quoted at $640 to $2,400 a month full time. A dedicated coaching assistant is priced per person for a block of hours, so a launch month and a quiet month cost the same, which makes the number easy to plan around.

They can run the mechanics, not the strategy. You decide the offer, the price, the dates and the messaging. The assistant builds the timeline from your plan, loads the pages and emails, schedules reminders, checks every link and payment flow before cart open, posts replays, sends affiliate assets, monitors the inbox during cart open and reports numbers each morning. Copy you have not approved never goes out, and your team lead sits on the launch debrief with you.

Kajabi, Thinkific, Teachable, Podia and Skool for courses and memberships; Circle, Mighty Networks, Slack, Discord and Facebook Groups for community; Calendly, Acuity Scheduling and SavvyCal for booking; Zoom and Riverside for calls and recordings; ActiveCampaign, ConvertKit, Mailchimp and Flodesk for email; Notion, Asana and ClickUp for project work. If you run something else, your team lead records the workflow during onboarding and the assistant learns it in the first week.

As much or as little as you want. Most coaches let the assistant handle logistics in their name: scheduling, reminders, worksheets, access problems, payment plan questions and community welcomes. Anything that touches the coaching relationship, such as a client asking for advice or describing a difficult situation, is passed to you with the message intact. The assistant never coaches, never interprets, and follows the escalation script you write for anything that sounds urgent.

They can set up payment links, send invoices, chase failed installments and tell you which refund requests are inside your stated window. They do not hold card details, process refunds without your instruction or change pricing. Payments run through your own Stripe, PayPal or platform checkout, and the assistant works inside your account under a staff login you can revoke at any time. The money decisions stay with you.

Every assistant is an employee of the group, background-checked and under NDA, working on a managed device with MFA and no local file storage. Session notes, applications and client documents stay in your own Notion, Google Workspace or platform account. Access is granted per tool through your own user accounts, so you can see what was done and remove access in minutes. Community members and clients are never added to any list without the consent your forms captured.

Your hours, with the shift shaped around your calls. Coaches usually want an assistant online before the first session so pre-work and links go out early, and again after the last call to post replays and file notes. Launch weeks and cart-close nights can be covered by extending the shift or adding the evening desk. If your clients sit in several time zones, we staff the overlap that covers most of them and your team lead adjusts it in the weekly review.

No. Every assistant is an employee of the group with a trained backup and a team lead, so a holiday or a sick day does not leave your community unmoderated or your applications unanswered. You are not co-employing anyone and there is no contractor to chase for availability during a launch. The team lead stays your single point of contact for the weekly review and the monthly QA scorecard.