Virtual assistants for construction & development

Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. For orientation, published US virtual assistant pay averages $19.45 an hour (PayScale via Wishup, 2026), and managed offshore assistants are typically quoted at $640 to $2,400 a month full time. A dedicated construction assistant is priced per person for a block of hours, so a heavy bid month or a four-job stretch does not change the bill.

Yes, under a named user account your company creates with the permission level you choose. Most contractors grant access to submittals, RFIs, drawings, daily reports, directory and documents, and keep financial modules restricted. Every action is attributed to that user, so you can see who logged an RFI or uploaded a drawing revision, and you can revoke access in minutes. Our assistants also work in CoConstruct, Autodesk Build, BuildingConnected, PlanHub and the plan rooms your market uses.

They support estimating without pricing work. That means downloading plans and specifications, tracking addenda, sending invitations to bid, chasing subcontractor coverage by trade, entering quotes into your bid tab, and assembling the bid package with every required form and bond document. Quantity entry from your own takeoff is administrative and we do it. Judgment calls on scope, productivity, markup and price stay with your estimator, because those are the decisions the bid lives or dies on.

Yes, and it is usually the fastest thing to hand over. The assistant issues your waiver forms with each pay application, tracks which tiers have returned signed copies, chases the outstanding ones by email and phone, and keeps a live log your accounting team can read before releasing a draw. Certificates of insurance are checked against your contract requirements and chased before they expire. This is document administration only, with no legal advice and no third-party debt collection.

The assistant handles the portal and the calendar, your field team handles the work. Applications are submitted through the jurisdiction's system, plan review comments are logged and routed to your designer for response, resubmittals are tracked, and permit expiry dates go on the project calendar with a reminder. Inspections are booked against the schedule your superintendent sets, results are recorded, and any correction notice is distributed to the responsible trade the same day.

Daily. Look-ahead schedules go out, crew confirmations are chased, drawing revisions are circulated, deliveries are confirmed and paperwork is requested. The assistant works from your instructions and does not direct means and methods, change scope, approve extra work or agree a price. Anything a subcontractor raises that touches cost, schedule or scope is routed to your project manager with the context attached rather than answered on the spot.

Your hours, usually starting early. Construction admin works best when the assistant is online before the field is, so look-aheads, confirmations and inspection bookings are done by the time crews mobilize. Firms in several time zones stagger two shifts. Bid weeks can be covered by extending hours or bringing in the trained backup, and your team lead adjusts the pattern in the weekly review as your job mix changes.

No. Every assistant is an employee of the group, background-checked, under NDA, on a managed device with MFA. You are not co-employing anyone. Access to Procore, your document system and any jurisdiction portal runs through your own named accounts, so every action is attributed and revocable. If your assistant is on leave, the trained backup steps in with the same playbook, and the team lead stays your single point of contact for the weekly review and the monthly QA scorecard.