Tools
Free tools
Six free virtual assistant calculator and planner tools: a virtual assistant cost calculator, an in-house versus virtual assistant comparison, an hours planner, a missed-call cost calculator, a delegation audit and an answering service pricing calculator.
- Formulas shown
- No sign-up
Each one shows its formula and its sources, runs in your browser, and sends nothing unless you carry the result into a staffing plan.
Virtual assistant cost calculator
This free virtual assistant cost calculator estimates a monthly range for a virtual assistant from your market, hours a week and the model you are comparing (managed remote, premium onshore agency, freelance marketplace), using published 2026 rate ranges for the US, UK, Canada and Australia.
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In-house vs virtual assistant cost calculator
This free cost of hiring an assistant calculator sets the loaded yearly cost of an in-house hire (salary, employer tax, benefits, overhead, recruiting and the months lost to turnover) against the monthly figure you enter for a managed virtual assistant.
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Hours planner: how many assistant hours you need
How many hours virtual assistant support you need is the first question a staffing plan answers, and this free hours planner estimates it from your daily task count, minutes per task, calls per day and the number of desks involved, then suggests an engagement model.
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Missed-call cost calculator
This free cost of missed calls calculator estimates what unanswered calls cost your business each month and year, from your daily call volume, the share that go unanswered, how many of those are new business, your average ticket and your close rate.
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Delegation audit: what to hand off first
This free delegation audit shows what to delegate to a virtual assistant first: tick the tasks you do every week from a list of twenty across seven desks, and the audit totals the hours you could hand off, names the desk with the biggest share and suggests where to start.
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Answering service pricing calculator (per-minute vs dedicated)
This free answering service cost calculator compares what per-minute and per-call answering plans would cost for your monthly call volume with the hours a dedicated receptionist would need for the same calls, using published 2026 plan tiers.
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How many hours do you need?
Pick what is overloaded and a rough number of hours a week. The planner suggests a model and a shape, shows no price, and carries the answer straight into a staffing plan.
How many hours do you need?
Pick the desks that are overloaded and a rough weekly load. The planner suggests an engagement model; the staffing plan confirms it.
Suggested model
Dedicated assistant, part-time (80 hours a month)
About 20 hours a week of steady work fits one named part-time assistant with a backup. Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day.
What do these tools do, and what do they not do?
- Every figure that is not yours comes from a named 2026 source: PayScale and Indeed for pay, published pricing pages for agencies and answering services, provider cost guides for managed remote assistants.
- None of the results is an AssistBPO price. Plans start at $400 a month for 40 hours, at $10 an hour, and rates improve as you add assistants. Get a staffing plan within 1 business day.
- Nothing is stored or sent. The calculators run in your browser and only pass a number on when you choose to open the staffing plan form.
- Formulas are written out on each page so you can check the arithmetic or rebuild it in a spreadsheet.
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Next step
Your desk, staffed. Wherever you are.
Tell us what is overloaded. A named person replies within 1 business day with a staffing plan, and we propose your assistant within 72 hours.
Or call +1-657-777-0006 during US, UK or Australian business hours, or hear our demo receptionist.
- A named assistant proposed within 72 hours
- Employed, screened and managed staff, never freelancers
- Your hours, your tools, your data