Free tool
Virtual assistant cost calculator
This free virtual assistant cost calculator estimates a monthly range for a virtual assistant from your market, hours a week and the model you are comparing (managed remote, premium onshore agency, freelance marketplace), using published 2026 rate ranges for the US, UK, Canada and Australia. Estimates are for orientation, not an AssistBPO price. Plans depend on hours, desks and coverage.
· Reviewed by Nimra Khalid
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Virtual assistant cost calculator
Change a number and the result updates as you type. Nothing is sent anywhere.
Estimated monthly range
$606to$2,165
Hours a month
87 hours
Published in-house loaded cost per month
$4,700 to $9,100
How does the calculator work?
The calculator multiplies your hours a week by 4.33 to get hours a month, then applies the published hourly range for the model and market you picked. Managed remote ranges come from the 2026 cost guides collected in the AssistBPO research report; premium onshore ranges are the published rates of agencies such as Boldly, Belay and Time etc in the US and Virtalent and SmartPA in the UK; freelance ranges reflect marketplace medians. The in-house figure is the loaded cost of an employed assistant in that market, shown for comparison.
What is it based on?
- US managed remote assistants $7 to $25 an hour; premium onshore $35 to $79 an hour (Boldly $65 to $79, Time etc $28 to $36); Upwork median about $13 an hour (Wishup 2026, Cherry Assistant, Zedtreeo cost guides, July to August 2026).
- UK onshore virtual PAs £25 to £45 an hour (SVA surveys, Virtalent about £28, Pink Spaghetti £35 to £40); offshore full-time £900 to £2,000 a month (2026).
- Australia offshore managed A$8 to A$35 an hour; onshore A$39.90 to A$65 an hour (Virtual Coworker, DotVA, Smart Staffing, June to August 2026).
- Canada onshore C$25 to C$60 an hour; managed offshore plans US$699 to US$899 a month (Virtual Gurus, VantaStaff, 2026).
- In-house loaded cost: US executive assistant $4,700 to $9,100 a month (PayScale and Indeed via Wishup, Marblism, Cherry Assistant); UK £3,000 to £5,000; Canada C$45,000 to C$60,000 salary plus on-costs; Australia A$91,000 or more loaded per year.
- Hours a month = hours a week times 4.33. No allowance for onboarding time or tool subscriptions.
What should you do with your result?
Take the range to the staffing plan form with your real hours and desks. AssistBPO prices per person for a block of hours rather than per minute or per task, so the plan will show one monthly figure for a named assistant, a backup and a team lead. If the range is close to your in-house figure, the in-house versus virtual assistant calculator adds recruiting, turnover and overhead to the comparison.
Frequently asked questions
How much does a virtual assistant cost at AssistBPO?
Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. The calculator shows published third-party ranges for orientation; your plan reflects the hours you need, whether phones are involved, the coverage zone and whether you need one person or a pod.
Why is the range so wide?
Because the market is split into three camps: premium onshore assistants at $35 to $79 an hour, managed offshore assistants at $7 to $25, and marketplace freelancers around $13. Each camp buys something different: continuity, phones, management and time-zone match all move the number.
Does the estimate include a backup and a team lead?
No. The published ranges are for one assistant's time. At AssistBPO the backup and the team lead are part of the same plan, which is why we quote per person for a block of hours rather than by the minute.
Which currency does the calculator use?
The currency of the market you pick: USD, GBP, CAD or AUD. Canadian managed plans are often published in US dollars, and the calculator converts them to a Canadian hourly range for the comparison.
Is the in-house figure salary only?
No. It is the loaded cost: salary plus employer taxes, benefits, equipment and office overhead, as published in 2026 cost guides. Recruiting and turnover are not included here; the in-house versus virtual assistant calculator adds them.
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Turn the estimate into a plan
Send the hours, the desk and the tools you use. A named person replies within 1 business day with a staffing plan based on your real numbers, not a calculator.
Or call +1-657-777-0006 during US, UK or Australian business hours, or hear our demo receptionist.
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- Employed, screened and managed staff, never freelancers
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