Executive assistant services Canada, in local hours

Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. For orientation, freelance executive assistants in Toronto and Vancouver charge up to C$75 an hour, Canada-based virtual assistants C$25 to C$60, and most Canadian SMBs that buy managed offshore support pay US$699 to US$899 a month (Virtual Gurus, VantaStaff, Wing and 2026 roundups). AssistBPO quotes in CAD per named EA for 80 or 160 hours a month, with the substitute and team lead included rather than priced as extras.

No. Every EA is an employee of the group working from our offices in Vancouver, Washington, in the United States, or a second office in Pakistan, on a shift that mirrors your Canadian working day. You get Eastern or Pacific hours, Canadian spelling and conventions, and a person on your calls at 8am your time, without Canadian payroll or co-employment. If you need someone physically in the office for couriers, visitors or wet signatures, we pair well with a local part-time assistant.

A bilingual EA is available on request. Say on the discovery call whether French is for written correspondence, phone calls with Quebec clients or both, and we match accordingly. Where an English-only EA is placed, anything in French is flagged to you with a summary rather than answered through a translation tool, so nothing goes out under your name in the wrong register. Documents that must be provided in French under Quebec's language rules are noted in the brief.

Every invite is created in your zone with the other party's zone written in the description, and the EA keeps a rule sheet: no calls before 8am for the Pacific participant, no calls after 6pm for the Atlantic one, a buffer after cross-country meetings. Focus blocks in your own morning are protected. Newfoundland's half-hour offset and Saskatchewan's fixed time are handled as exceptions in the sheet, so a Regina meeting in summer is not booked an hour out.

Yes, through delegated access rather than a shared password. In Microsoft 365 or Google Workspace you grant send-as or send-on-behalf rights, so the audit trail shows who sent what, and you can revoke access in a minute. PIPEDA expects you to protect personal information handled by a service provider through contract, so we sign a processing agreement, use MFA and managed devices, and keep an always-escalate list for legal, HR, banking and anything marked confidential. Quebec clients add Law 25 documentation.

Yes. Flights on Air Canada, WestJet and Porter, VIA Rail between Toronto, Ottawa and Montreal, hotels near the meeting, and car rentals are booked within your policy, with one itinerary in your calendar showing gates and confirmation numbers. Receipts are captured the same day and coded to your expense categories with GST or HST separated for your bookkeeper's input tax credit claims. Aeroplan and WestJet Rewards numbers are applied to every booking, and changes during a trip are handled by the EA on shift.