Data entry services for transportation & logistics

AssistBPO's data entry services for transportation and logistics companies keep your TMS, load boards, fuel systems and accounting software telling the same story. Every entry is checked against its source document before it is saved, and a second pass by the team lead samples the work each week.

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This page Transportation & logistics Data entry services

How does data entry work for logistics?

Loads built from tenders with the correct references, rate confirmations entered line by line, PODs attached to the right load, carrier records set up with authority and insurance details, fuel card transactions matched to units and drivers, mileage by state entered for IFTA, and invoices created from completed load files. Freight data has a habit of drifting: a reference number typed with one wrong digit means a broker cannot match your invoice, and a rate entered without the fuel surcharge means a short pay you will chase for a month. Your data entry specialist works from a checklist for each record type and reports counts and exceptions daily.

What tasks does data entry cover for transportation and logistics companies?

  • Loads built in the TMS from tenders with all references and stops
  • Rate confirmations entered with line haul, fuel surcharge and accessorials
  • PODs, BOLs and receipts attached to the matching load
  • Carrier setup records with MC number, authority status and insurance dates
  • Fuel card and toll transactions coded to unit and driver
  • Mileage by state entered for the IFTA quarter
  • Invoices raised from complete load files in QuickBooks Online or your TMS
  • Driver settlement sheets prepared from delivered loads and deductions

The KPI that matters here

Entry accuracy on a weekly sample, with a separate count of invoices short-paid because of a data error. Both numbers should trend toward zero within the first month.

What rules does data entry follow for logistics?

  1. FMCSA hours-of-service and ELD rules. Assistants never edit or annotate ELD logs and never ask a driver to run beyond the limits in 49 CFR Part 395. Check calls respect the driver's duty status, and TransportBPO dispatchers plan around available hours.
  2. TCPA for shipper and driver calls. Outbound prospecting calls and driver texts go out with lawful consent and do-not-call scrubbing under the FCC's TCPA rules, and recorded lines carry a notice in two-party consent states.
  3. Broker records and confidentiality. Rate confirmations, margins and the transaction records brokers must keep under 49 CFR 371.3 stay inside your TMS. Assistants work in your systems under your permissions, and Clearinghouse queries stay with your designated employer representative.

Logistics software we work in

Also in use

  • Samsara
  • Motive
  • McLeod
  • DAT One

See all 80 tools we work in

More for transportation and logistics companies

Other services for logistics

Data entry in other industries

Frequently asked questions

How do you catch mistakes before they cost us a short pay?

Three ways. Each record type has a checklist the specialist follows: references, stops, rate lines, documents. Invoices are only raised from load files marked complete. And the team lead samples entries every week against source documents, scoring accuracy on the QA scorecard. Exceptions found are corrected and the cause is added to the checklist so the same slip does not repeat.

Can you handle IFTA mileage and fuel data?

Yes. Mileage by state comes from your ELD or telematics reports and is entered by unit for the quarter, and fuel purchases are coded by state and unit from the fuel card export. The specialist reconciles the two, flags units with mileage but no fuel or the reverse, and hands a clean summary to whoever files your IFTA return. Filing stays with you or your agent.

Do you work in our TMS or in spreadsheets?

In your TMS wherever one exists, under your own user accounts with the permissions you choose. McLeod, TMW, Aljex, Tailwind and similar systems are familiar. Where a step still lives in a spreadsheet, such as a settlement sheet or a carrier list, the specialist keeps that sheet current and pushes for it to move into the system when it can.

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