---
title: "Hire remote transaction coordinator staff"
description: "Hire a dedicated remote transaction coordinator who works your hours: scope, skills, tools, sample day, cost benchmarks and how we vet transaction."
url: https://assistbpo.com/roles/transaction-coordinator/
updated: 2026-09-20
publisher: AssistBPO (SS Support Network LLC)
language: en-US
---

# Hire remote transaction coordinator staff

Hire a remote transaction coordinator from AssistBPO to run every file from accepted offer to closing. Contract dates, disclosures, inspections, lender and title follow-up, signatures and the compliance checklist your brokerage requires.

- Executive & admin
- Employed staff of the group

[Hire a remote transaction coordinator](https://assistbpo.com/get-a-staffing-plan/?persona=role&desk=executive-admin) [Book a 20-minute call](https://assistbpo.com/book-a-call/) One named, employed TC in your market's hours, working inside Dotloop, Follow Up Boss or your transaction platform, with a backup TC and a team lead.

In short

- Every file managed from contract to close with dates tracked daily
- Disclosures, inspections, lender, title and signatures chased for you
- Named TC in your hours, backup and team lead; broker checklist complete

**Desk**
: [Executive & admin desk](https://assistbpo.com/services/desks/executive-admin/)

**Occupation code**
: 43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

**Works in**
: 8 platforms you already run

Updated September 2026 · Reviewed by [Issabela Masters](https://assistbpo.com/team/issabela-masters/)

## What does a remote transaction coordinator do?

An AssistBPO transaction coordinator works a standing brief of 10 duties, and anything on it can be added or dropped in the weekly review.

1. Open each file in your transaction platform and build the timeline from the contract
2. Track every contingency and deadline, and remind agents, clients and vendors before each one
3. Collect, send and track disclosures and addenda for e-signature
4. Schedule inspections, appraisals, walk-throughs and closings around all parties
5. Follow up with lenders, title or escrow, attorneys and the co-op agent for status
6. Keep the brokerage compliance checklist complete and the file audit-ready
7. Update clients and agents with a weekly status email per file
8. Coordinate closing logistics: utilities, keys, final documents, commission disbursement paperwork
9. Log everything in the CRM and hand the closed file to your marketing or referral follow-up
10. Report weekly on files open, deadlines this week and any file at risk

## What skills and tools does a remote transaction coordinator need?

The 7 skills below are the ones AssistBPO screens for, and the transaction coordinator works them inside 8 platforms you already run.

- Deep familiarity with purchase contracts, contingencies and closing timelines
- Date discipline: nothing slips because a reminder was not set
- Clear, professional communication with clients, agents, lenders and title
- Transaction platform fluency (Dotloop, SkySlope-style workflows, e-signature)
- Document accuracy and version control
- Calm under multiple files closing the same week
- Knowledge of brokerage compliance and file audit requirements

## Tools this role works in

- [Dotloop](https://assistbpo.com/software/dotloop/)
- [Follow Up Boss](https://assistbpo.com/software/follow-up-boss/)
- [kvCORE](https://assistbpo.com/software/kvcore/)
- [Google Workspace](https://assistbpo.com/software/google-workspace/)
- [Microsoft 365](https://assistbpo.com/software/microsoft-365/)
- [Trello](https://assistbpo.com/software/trello/)
- [Slack](https://assistbpo.com/software/slack/)
- [Calendly](https://assistbpo.com/software/calendly/)

[See all 80 tools we work in](https://assistbpo.com/software/)

## A sample day, in your time zone

1. 8:00 Shift starts in your market's time zone: deadline board reviewed, 3 contingencies due this week flagged to agents
2. 9:00 New contract received: file opened in Dotloop, timeline built, intro email sent to buyer, lender and title
3. 10:30 Inspection scheduled for Thursday, appraisal access confirmed with the listing agent
4. 12:00 Seller disclosure package sent for e-signature; two signed addenda filed to the compliance checklist
5. 13:30 Lender chased on conditional approval, title company confirmed clear title, status logged
6. 15:00 Weekly status emails sent on 14 open files, one flagged at risk on financing
7. 16:30 Closing logistics for Friday: utilities transfer reminder, final walk-through booked, commission disbursement form prepared
8. 17:30 End-of-day report: files touched, deadlines cleared, items waiting on agents

Times are illustrative. Your shift is fixed to your opening hours during onboarding.

## Hours and models

Models

- Dedicated transaction coordinator, 160 hours a month, for teams and brokerages
- Dedicated transaction coordinator, 80 hours a month, for solo agents and small teams
- TC pod of 3 to 10 with a lead for brokerages with high file volume

Coverage

Fixed shifts in US Eastern through Pacific and Canadian hours from the group's two offices, matched to your market's business day. UK conveyancing-style admin and AEST shifts on request.

## What are the terms for a remote transaction coordinator?

The card, the contract terms and this role's own schedule and screening, in one place.

| Specification | What you get |
| --- | --- |
| Focus, 20 hours a week | $800 a month, 80 hours |
| Dedicated, 40 hours a week | $1,600 a month, 160 hours |
| Managed Pod, three seats or more | From $4,800 a month |
| Standard schedule | Dedicated transaction coordinator, 160 hours a month, for teams and brokerages |
| Coverage | Fixed shifts in US Eastern through Pacific and Canadian hours from the group's two offices, matched to your market's business day. |
| Screening | 5 gates, named candidate within 72 hours |
| Setup fee | None |
| Minimum term | Month to month, no lock-in |
| Notice | 30 days, to stop or to change hours |
| If the fit is wrong | Trained backup covers the desk the same day, re-match at no charge |
| Continuity | One named assistant, one named backup, one team lead |
| Who does the work | Employed by SS Support Network LLC, never freelancers or contractors |

These are rate-card starting points. What you pay depends on the hours, the desk and the coverage window, which is what the staffing plan sets. Rates improve as you add assistants. Your staffing plan states the rate for the number of seats you need. [The rate card](https://assistbpo.com/pricing/) carries the other currencies, the add-ons and the six things that move a plan off it.

## How much does it cost to hire a remote transaction coordinator?

Plans start at $400 a month for 40 hours, at $10 an hour, and rates improve as you add assistants. Get a staffing plan within 1 business day.

### What moves the plan

1. Hours a week and whether the role is dedicated or shared
2. Seniority and the tools involved
3. Coverage zone: business hours, after-hours or 24/7
4. One person or a pod with a lead

### What the market publishes

Other providers' published ranges, by market, so you have something to hold this against. These are not AssistBPO prices.

| Market | Published range | Source |
| --- | --- | --- |
| United States | Indeed average $27.15 an hour for virtual assistants; in-house administrative staff $4,700 to $9,100 a month fully loaded; managed offshore staff $640 to $2,400 a month full-time | Indeed and PayScale via Wishup; Cherry Assistant and Zedtreeo pricing, 2026 |
| Canada | Canada-based real estate and administrative assistants C$25 to C$60 an hour, Toronto and Vancouver up to C$75; managed offshore plans US$699 to US$899 a month | Virtual Gurus and VantaStaff published pricing, 2026 |
| Australia | Offshore managed remote staff A$8 to A$35 an hour, with real-estate-specialist agencies in that range; agency retainers A$800 to A$3,000 a month | ShoreAgents, Virtual Coworker and Australian agency pricing roundups, 2026 |

[Hire a remote transaction coordinator](https://assistbpo.com/get-a-staffing-plan/?persona=role&desk=executive-admin) [How we build a plan](https://assistbpo.com/pricing/)

## How are remote transaction coordinators vetted?

5 gates, in order. A candidate who fails one does not reach the next.

1. English and phone assessment
2. Typing and tool tests
3. Background check
4. NDA and security onboarding
5. Shadowing and QA scorecard

Candidates who clear all 5 gates are proposed to you by name within 72 hours.

1. TC candidates write three emails from a fictional file: a deadline reminder to a buyer, a status chase to a lender and a calm explanation to a seller whose closing has moved. A recorded call has them walk an agent through a timeline. We score precision with dates, tone under pressure and whether every email said what happens next.
2. Typing at 50 words a minute, then a practical in a Dotloop-style sandbox: open a file from a sample purchase contract, build the timeline with every contingency date correct, send two documents for e-signature and complete a compliance checklist. Date errors fail the test regardless of speed.
3. Identity, employment history and criminal record where lawful are verified by a third-party screening provider. Because TCs handle closing documents and client financial details, two former brokers or team leaders are interviewed about reliability, confidentiality and how the candidate handled a file that went wrong.
4. Group NDA and your brokerage's confidentiality terms, then security onboarding: MFA on the transaction platform and email, managed devices, no local copies of contracts, wire-fraud awareness (never sending or changing wiring instructions), and the rule that the TC never gives legal or lending advice.
5. A week shadowing a senior TC on live files, then two weeks running your files with the senior checking every timeline and outgoing email. After go-live the team lead audits a monthly sample of files for date accuracy, checklist completeness and communication quality, and reviews the QA scorecard with your closed-file data.

The full pipeline is on the [how we hire and manage assistants](https://assistbpo.com/how-we-hire/) page. Assistants are employees of the group, never freelancers, and you never co-employ them.

## Services this role delivers

- [Document preparation services](https://assistbpo.com/services/document-preparation/)
- [Document management outsourcing](https://assistbpo.com/services/document-management/)
- [Remote compliance administrator](https://assistbpo.com/services/compliance-admin/)
- [Real estate ISA services](https://assistbpo.com/services/real-estate-isa/)

## Frequently asked questions

### How much does it cost to hire a remote transaction coordinator?

Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. For a market reference, Indeed's US average for virtual assistants is $27.15 an hour, an in-house administrative hire costs $4,700 to $9,100 a month loaded, and managed offshore staff are published at $640 to $2,400 a month (Wishup, Cherry Assistant and Zedtreeo, 2026). AssistBPO prices a dedicated TC per person for a monthly block of hours rather than per file, so a busy month does not change the bill.

### Is it the same person every day?

Yes. One named transaction coordinator runs your files and learns your contracts, your preferred title companies, your lenders' habits and your brokerage checklist. A backup TC trained on your process covers leave so a closing never depends on one person being at their desk, and a team lead reviews open files with you weekly. Clients and co-op agents get a consistent point of contact.

### What hours will the transaction coordinator work?

Your market's business hours, on a fixed shift such as 8am to 5pm in your time zone, because lenders, title companies and co-op agents need same-day answers. Teams and brokerages usually choose a 160-hour plan; solo agents often start on 80 hours. The TC does not work weekends by default, but closing-week coverage can be arranged on a dedicated plan. Canadian and US hours are standard; other markets on request.

### How are transaction coordinators vetted?

Each TC passes a writing and call assessment built around a live file, a typing test and a transaction-platform practical where a single date error fails the candidate, a third-party background check with broker references, an NDA with wire-fraud and confidentiality training, and three weeks of shadowing and reviewed work before running files alone. The team lead then audits files monthly on the QA scorecard.

### Is the TC an employee or a contractor?

An employee of the group. Your transaction coordinator is hired, trained, paid and managed by us, under a team lead and our HR, security and confidentiality policies. You set the checklist and the process; you do not co-employ, contract or handle payroll. That also keeps licensing clean: the TC performs administrative coordination only and never acts as a licensed agent or gives legal advice.

### Does the TC need a real estate license?

No, because the TC performs administrative work: tracking dates, preparing and sending documents for signature, scheduling and follow-up. The TC does not negotiate, interpret contract terms for clients, or give legal, lending or tax advice, and hands those questions to the licensed agent or the appropriate professional. Where your state or province restricts specific tasks to licensees, those tasks stay with your agents and the playbook says so.

### Which transaction platforms can the TC work in?

Dotloop, Follow Up Boss and kvCORE are standard training tracks, and the TC learns your brokerage's platform, e-signature tool and MLS-related admin during shadowing. Work happens inside your accounts with permissions you control, on managed devices with MFA, and every file stays in your system. If your brokerage uses a proprietary compliance system, we build the checklist into the playbook in week one.

### How does the TC handle wire fraud risk?

With a hard rule: the TC never sends, confirms or changes wiring instructions, and never relays them by email. Clients are told during the intro email that wiring details come only from the title or escrow company by phone at a verified number. Any email that mentions changed instructions is escalated to you and the title company immediately. This rule is part of security onboarding and is checked in the QA audit.

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Hire this role

Tell us the hours and tools. A named transaction coordinator is proposed within 72 hours.

[Hire a remote transaction coordinator](https://assistbpo.com/get-a-staffing-plan/?persona=role&desk=executive-admin)[Book a 20-minute call](https://assistbpo.com/book-a-call/) Read before you hire

- [Real estate virtual assistant: 40 tasks agents hand off first](https://assistbpo.com/resources/real-estate-virtual-assistant-40-tasks-agents-hand-off-first/)
- [What to delegate first: the 60-task delegation audit](https://assistbpo.com/resources/what-to-delegate-first-the-60-task-delegation-audit/)
- [All guides](https://assistbpo.com/resources/)

Not a job listing

This page describes the role we deliver to clients. Looking to work with us? See [careers](https://assistbpo.com/careers/).

Next step

## Your desk, staffed. Wherever you are.

Tell us what is overloaded. A named person replies within 1 business day with a staffing plan, and we propose your assistant within 72 hours.

[Hire a remote transaction coordinator](https://assistbpo.com/get-a-staffing-plan/?persona=role&desk=executive-admin) [Book a 20-minute call](https://assistbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours, or [hear our demo receptionist](https://assistbpo.com/demo-line/).

- A named assistant proposed within 72 hours
- Employed, screened and managed staff, never freelancers
- Your hours, your tools, your data

---

Source: https://assistbpo.com/roles/transaction-coordinator/ · Contact: https://assistbpo.com/contact/ · Full site map for agents: https://assistbpo.com/llms.txt