---
title: "Bookkeeping virtual assistant Canada, in local hours"
description: "Add a bookkeeping virtual assistant in Canada, delivered with our LedgerBPO team, to handle receipts, ledgers and monthly reconciliation. Speak with us."
url: https://assistbpo.com/ca/services/bookkeeping-assistant/
updated: 2026-09-20
publisher: AssistBPO (SS Support Network LLC)
language: en-CA
---

# Bookkeeping virtual assistant Canada, in local hours

AssistBPO's bookkeeping virtual assistant in Canada handles the daily entries, receipts, bills and invoicing that keep your books current in QuickBooks Online or Xero, on the Eastern or Pacific shift. LedgerBPO, our accounting sister brand, does the books behind them.

- 🇨🇦 Canada hours
- Named assistant plus backup
- Employed, screened, managed

[Get a staffing plan](https://assistbpo.com/get-a-staffing-plan/) [Book a 20-minute call](https://assistbpo.com/book-a-call/) Quotes are in CAD.

In short

- Entries, receipts, bills and invoicing handled daily by a named assistant
- QuickBooks Online and Xero, coded to your chart of accounts and rules
- LedgerBPO handles reconciliations, month-end and accountant review

## How does a bookkeeping assistant work in Canada?

Two roles, clearly separated. The assistant does the admin: receipts captured from email and apps, bills entered, transactions coded to your chart of accounts, customer invoices raised from job or order data, payments matched, overdue accounts chased on a polite schedule and a query list kept for anything unclear. LedgerBPO, the accounting sister brand in the group, does the accounting work behind that: reconciliations, month end, adjusting entries and the file your accountant receives. Your GST or HST return is filed by you or your accountant, not by us, and we will say so in writing before anything starts. The assistant works the Eastern or Pacific shift so questions get answered the same day, keys provincial sales taxes to the rate on the document rather than a default, keeps Canadian and US dollar transactions in their own accounts, and flags anything that looks like a CRA notice to you immediately rather than filing it. Quotes are in CAD with GST or HST shown as a separate line.

Updated September 2026 · Reviewed by [Issabela Masters](https://assistbpo.com/team/issabela-masters/)

**Staffed hours**
: 8am to 8pm ET

**Plans quoted in**
: CAD

**Words used here**
: virtual assistant Canada, bilingual virtual assistant, medical office assistant

**Rules that apply**
: PIPEDA, Quebec Law 25, CASL express consent, CRTC rules and the National DNCL

## What is different about running this desk in Canada?

The same desk, run to the rules, hours and vocabulary of this market.

1. ### Who files the GST or HST return
You or your accountant file it. The assistant prepares the underlying records so the return can be completed: transactions coded, tax codes matched to the source document, receipts attached, and a query list of anything ambiguous. LedgerBPO reconciles and closes the period. We do not act as your tax preparer or representative with the Canada Revenue Agency, and nothing here is tax advice.
2. ### Provincial sales taxes coded properly
GST alone in Alberta, HST in Ontario and the Atlantic provinces, GST plus PST in British Columbia, Saskatchewan and Manitoba, GST plus QST in Quebec. A transaction coded to the wrong tax creates work for whoever files. The assistant keys the code shown on the invoice, flags mismatches rather than correcting them silently, and keeps a note against any supplier whose invoices are consistently unclear.
3. ### Receipts, records and CRA expectations
The Canada Revenue Agency expects supporting records to be retained and available. Receipts and bills are captured into your accounting file with the source document attached rather than kept in a folder somewhere, so the record and the entry stay together. Anything that arrives looking like CRA correspondence is flagged to you the same day and never actioned by the assistant.
4. ### What bookkeeping support costs in Canada
Canadian bookkeepers commonly bill hourly or on a monthly package, Canada-based virtual assistants publish C$25 to C$60 an hour, and managed offshore bookkeeping assistants are advertised at US$699 to US$899 a month full time (Virtual Gurus, VantaStaff, Wing and 2026 roundups).

## What does your assistant handle?

- Receipts and bills captured from email, apps and uploads and entered daily
- Bank and card transactions coded to your chart of accounts and rules
- Customer invoices raised from your job, order or timesheet data
- Invoices sent on schedule and payments matched when they land
- Overdue invoices chased with polite, scheduled reminders you approve
- Supplier statements checked against entered bills
- Expense claims collected, checked and entered for approval
- Purchase orders matched to bills and flagged on variance
- Uncoded and unclear transactions listed with questions, not guessed
- Payroll inputs prepared from approved timesheets for whoever runs payroll
- Month-end pack of open items handed to LedgerBPO or your accountant
- End-of-day report with entries made, invoices sent and items waiting on you

## Deliverables and KPIs

| Deliverable | KPI we report |
| --- | --- |
| Entries kept current | Uncoded transactions older than three business days, target zero |
| Customer invoices raised and sent | Invoices sent on the agreed dates, errors reworked |
| Receipts matched to transactions | Share of transactions with a matched receipt or bill |
| Overdue accounts chased on schedule | Contacts made on time and days sales outstanding |
| Query list resolved weekly | Open questions for you or LedgerBPO closed within the week |

## How it works

1. ### Match
A 20-minute discovery call on your accounting platform, transaction volume, billing cycle and who your accountant is. Within 72 hours we propose a named bookkeeping assistant tested on QuickBooks Online or Xero, plus a trained backup.
2. ### Onboard
With you and your accountant or LedgerBPO, we set the coding rules, receipt capture channels, invoice templates, chase schedule and approval limits, get an appropriate user role in your accounting file and run a first week under close review.
3. ### Daily rhythm
Your assistant captures receipts and bills, codes the bank feed, raises and sends invoices due that day, matches payments, sends scheduled reminders and closes with an end-of-day report of entries, invoices and anything needing your answer.
4. ### Weekly review
20 minutes with the team lead: uncoded items, receivables ageing, open queries and next week's billing. Monthly, coding accuracy is scored on the QA scorecard and the open-item pack goes to LedgerBPO or your accountant for reconciliation and close.

Coverage

## Staffed now, ET/PT

Shifts run from the group's two offices. Pick your zone to see each shift in your local time and what is staffed right now.

Your zone - **US Eastern shift** Checking 8am to 8pm ET, Monday to Friday
- **US Pacific shift** Checking 8am to 6pm PT, Monday to Friday
- **UK shift** Checking 8am to 6pm UK time, Monday to Friday
- **Australian Eastern shift** Checking 9am to 5pm AEST; extended AEST cover available on request
- **After-hours desk** Checking Evenings, weekends and holidays as an add-on; 24/7 pod on request

Bilingual and extended AEST coverage are available on request and confirmed in your staffing plan.

## Canada rules we follow

**Canada**
: PIPEDA and Quebec Law 25, CASL express consent for every commercial message, CRTC rules and National DNCL subscription.

Outbound calls, texts and emails only with lawful consent and do-not-call scrubbing. Plain-language detail on the [compliance page](https://assistbpo.com/compliance/). Certifications are listed only when held.

## Tools CA clients ask us to work in

- [QuickBooks Online](https://assistbpo.com/software/quickbooks-online/)
- [Xero](https://assistbpo.com/software/xero/)
- [Shopify](https://assistbpo.com/software/shopify/)
- [Google Workspace](https://assistbpo.com/software/google-workspace/)
- [HubSpot](https://assistbpo.com/software/hubspot/)
- [Zapier](https://assistbpo.com/software/zapier/)

[See all 80 tools we work in](https://assistbpo.com/software/)

## Other desks we staff in Canada hours

- [Virtual assistant services Canada, in local hours](https://assistbpo.com/ca/services/virtual-assistant/)
- [Executive assistant services Canada, in local hours](https://assistbpo.com/ca/services/executive-assistant/)
- [Virtual receptionist services Canada, in local hours](https://assistbpo.com/ca/services/virtual-receptionist/)
- [Phone answering service for small business Canada, in local hours](https://assistbpo.com/ca/services/phone-answering/)
- [Appointment scheduling service Canada, in local hours](https://assistbpo.com/ca/services/appointment-scheduling/)

[All 15 services written for Canada](https://assistbpo.com/ca/)

## Frequently asked questions

### How much does a bookkeeping virtual assistant cost in Canada?

Plans depend on hours, desks and coverage. Get a staffing plan within 1 business day. For orientation, Canadian bookkeepers bill hourly or on a monthly package, Canada-based virtual assistants publish C$25 to C$60 an hour, and managed offshore bookkeeping assistants are advertised at US$699 to US$899 a month full time (Virtual Gurus, VantaStaff, Wing and 2026 roundups). We quote in CAD, and LedgerBPO's accounting scope is priced separately so you can see both lines.

### Do you have bookkeeping staff in Canada?

No. Assistants are employed by SS Support Network LLC and work Canadian hours from the group's offices in Vancouver, Washington and a second office in Pakistan. They are trained on Canadian chart of accounts conventions, provincial sales taxes and CRA record-keeping expectations before touching a live file. We have no Canadian office and we do not use freelancers. If your engagement requires a bookkeeper resident in Canada, tell us on the first call.

### Do you file our GST or HST return?

No. Your GST or HST return is filed by you or your accountant. The assistant prepares the records that sit under it: transactions coded, tax codes matched to source documents, receipts attached and a query list for anything unclear. LedgerBPO reconciles the accounts and closes the period so the numbers are ready. We do not register as your representative with the Canada Revenue Agency, and we do not give tax advice.

### What does LedgerBPO do and what does the assistant do?

The assistant does daily admin: entering receipts and bills, coding transactions to your rules, raising and sending invoices, matching payments, chasing overdue accounts and keeping the query list. LedgerBPO, the accounting sister brand in the group, does the accounting: bank reconciliations, adjusting entries, month end and the working papers your accountant expects. One team lead sits across both, so you are not managing a handover between two suppliers every month.

### Can the assistant chase our overdue invoices?

Yes, on a schedule and in a tone you approve. Reminders go out at the intervals you set with your wording, a call follows where the relationship warrants it, and payment promises are logged with a date so the next contact refers to what was actually said. We do not act as a third-party collection agency and we do not use collection language. Accounts you want left alone are marked and stay untouched.

### How do you handle transactions you are not sure about?

They go on the query list with the date, amount, supplier and what the assistant could see, rather than being coded to a suspense account and forgotten. The list is worked with you or your accountant weekly. Uncoded items older than three business days are reported as a number, because a query list that grows quietly is how a clean file turns into a month-end problem nobody wants to open.

Reading from the United States? See [Bookkeeping virtual assistant](https://assistbpo.com/services/bookkeeping-assistant/).

Next step

## Your desk, staffed. Wherever you are.

Tell us what is overloaded. A named person replies within 1 business day with a staffing plan, and we propose your assistant within 72 hours.

[Get a staffing plan](https://assistbpo.com/get-a-staffing-plan/) [Book a 20-minute call](https://assistbpo.com/book-a-call/) Or call [+1-657-777-0006](tel:+16577770006) during US, UK or Australian business hours, or [hear our demo receptionist](https://assistbpo.com/demo-line/).

- A named assistant proposed within 72 hours
- Employed, screened and managed staff, never freelancers
- Your hours, your tools, your data

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Source: https://assistbpo.com/ca/services/bookkeeping-assistant/ · Contact: https://assistbpo.com/contact/ · Full site map for agents: https://assistbpo.com/llms.txt